Stormshield Data Share

Stormshield Data Share makes it possible to automatically encrypt files and folders saved in these folder :

Folder type Use case
Local folders on your workstation When you regularly send encrypted files to the same group of coworkers. Stormshield Data Share makes it possible to automate encryption: all files saved in the protected folder will be encrypted for you and the coworker group without the need for any action on your part.
Folders in shared spaces synchronized with online hosting services OneDrive, DropBox, SharePoint and Oodrive. Confidential files must be stored in synchronized shared spaces. Stormshield Data Share makes it possible to automatically encrypt all files that you place in such spaces. You can also allow other coworkers to decrypt these files.

NOTE
Stormshield Data Share cannot automatically protect folders in shared spaces, on file servers or on removable storage media.
Use Stormshield Data Team to secure such folders.

  • To protect local folders:

    • Stormshield Data Share automatically encrypts files that are placed in the protected folder,
    • Stormshield Data Share automatically decrypts files in the protected folder when an authorized user needs to read it,
    • These encryption and decryption operations are transparent.

  • To protect synchronized shared spaces:

    If your administrator has enabled the feature, Stormshield Data Share will detect synchronization applications installed on your workstation and automatically encrypt files that you drop there.

  1. Log in to your SDS Enterprise account by double-clicking on the SDS Enterprise icon in the taskbar.
  2. Right-click on the local folder that you wish to protect and select Stormshield Data Security > Automatically protect folder.
  3. Where necessary, select internal recipients who will be able to decrypt the content of the folder. For more information, see the section Managing the user address book.
  4. Confirm automatic protection.
    All new files and folders that are moved to this folder will now be automatically encrypted. They have the extension .sdsx and their icon shows a small padlock.
  5. To encrypt all existing files and folders as well before enabling automatic protection, right-click on the protected folder and select Stormshield Data Security > Advanced > Apply changes to the entire folder.
  6. Later, if you wish to edit the list of coworkers who are allowed to decrypt the content of the folder, right-click on the folder and select Stormshield Data Security > Edit the automatic protection rule.
  1. Log in to your SDS Enterprise account by double-clicking on the SDS Enterprise icon in the taskbar.
  2. Move your files or folder to the synchronized folder of your choice (e.g., OneDrive or Dropbox).
    They will be automatically protected; they now have the extension .sdsx and their icon shows a small padlock. You will be the only person who can view them.
  3. To share access to the encrypted file with other coworkers:
    1. In the synchronized folder, open the Properties of the encrypted file and select the Stormshield Data Security tab.
    2. Click on Edit.

    3. Search the co-workers or groups to add and click OK.
    4. Click on Apply and OK in the Properties window to apply the changes.
  1. Log in to your SDS Enterprise account by double-clicking on the SDS Enterprise icon in the taskbar.
  2. Double-click on the file you want to decrypt.
    The file will open in plaintext.
  3. If necessary, make changes to the file and save it.
    The file will automatically be saved encrypted in the folder.
  1. Move the encrypted file outside the synchronized shared space or the local folder.
  2. Log in to your SDS Enterprise account by double-clicking on the SDS Enterprise icon in the taskbar.
  3. Right-click on the file and select Stormshield Data Security > Remove protection.

For more information on how to use Stormshield Data Share, refer to the SDS Enterprise Advanced User Guide.