Protecting a file

When a user protects access to a document containing confidential information, only they and authorized persons can view it.

To grant access to other people, the cases vary:

Recipients belong to the same tenant as the user The email addresses of the recipients used for sharing are contained in the tenant database. They are automatically suggested when selecting recipients.
Recipients belong to a tenant other than the user’s The user enters their email addresses manually.
Recipients do not have an account on SDS Encryption Portal

The user enters their email addresses manually. Recipients access the protected document using a temporary code. For more information, see External user login.

To protect a document, instruct your users as follows:

  1. Log in to SDS Encryption Portal. For further information, see Logging in to SDS Encryption Portal.
    The file selection page appears.
  2. Click on the frame at the center of the page to select the file on your disk that you wish to protect.
    - or -
    Drag and drop the file you wish to protect to the frame at the center of the page.
  3. If you wish to allow other users to read this file, enter their e-mail addresses in the Emails field. You can enter up to 30 addresses;
  4. Click on Protect.
    The protected file is saved as an .sdsx file in your default download folder, and only you and the people you allow can read the file by logging in with your e-mail addresses.
  5. If your browser prevents you from saving the file, click on Save the file.

    WARNING
    The unprotected version of the file can still be found at its initial location. You are advised to delete it so that you have only the protected version on your disk. Remember to empty the recycle bin greater more security.

  6. Make the protected file available to authorized recipients, for example by sharing them in a shared space or sending them by e-mail. They will be able to view it via SDS Encryption Portal, or via Stormshield Data Security if your portal usage mode allows it. For more information, see Reading protected files.
  7. If you wish to protect another confidential file, click on New file and repeat the process from step 2.